What do I do if I want the referal step change when I chnage the original step?

courtesy of dummiesdaily.com; edits by Donna Southard

 

The"Fonts" list can get long, as long as the number of fonts you have installed in Windows. Fortunately, Word remembers the last several fonts you've recently chosen from the "Fonts" list. Those fonts appear at the top of the list. If you want to reuse any font for a document, just scroll to the top of the list and pick out the font.

Courtesy of dummiesdaily.com; edits by Donna Southard

 

Note: This tip works with Word 2002, but it may work in other versions of Word with very little alteration. Give it a try!

 

Adding File Protection

 

This eTip works in Word 2000, but it may also work in other versions of Word with little alteration. Give it a try!

 

You can choose from three levels of protection for your Word documents:

 

    Create a password so that no one else can open the document without it.

 

    Create a password so that others can open the document but must save any    changes to a new document.

 

     Recommend that the file be opened as read-only.

 

 

To protect a document from unauthorized viewing, you can assign a password to the document. Here's how:

 

1. Open the document.

2. Choose"Tools" | "Options" and click the "Security" tab in the "Options" dialog box.

3. Type a password in the"Password to Open" text box. Instead of letters, asterisks appear in the box (in case a spy is looking over your shoulder).

 

Note: Passwords can be up to 15 characters long. If you include upper- and lowercase letters, remember them well, because you have to reproduce your password exactly as typed in this box whenever you open the document.

 

4. Click"OK".

5. In the"Confirm Password" dialog box, retype the password.

6. Save the document to make the password go into effect.

 

OK, so you've protected the document and now you've changed your mind?

To remove a password, all you have to do is this:

 

1. Open the document and type in the password.

2. Choose"Tools" | "Options".

3. Click the"Security" tab.

4. Delete the asterisks from the"Password to Open" or "Password to Modify" text box.

5. Click"OK", and then save the document

 

You can also use this method to change password. Just type a new password in Step 4.

 

 

courtesy of dummiesdaily.com; edits by Donna Southard

 

You've been managing Word's view options from the"View" menu

(hence the name), which enables you to change to any view. You

can also use the tiny buttons on the far left of the horizontal scroll

bar to change views. With these buttons, you can switch among

"Normal","Web Layout", "Print Layout", and "Outline" views.

 

Another pointer on views: To return to normal or print layout view from header/footer view, double-click the body text.

 

courtesy of dummiesdaily.com; edits by Donna Southard

 

Word enables you to print USA postal zip code bar codes

on labels and envelopes to help your envelope get to its

destination more efficiently. A zip code bar code consists of those

vertical bars above your address on mail you

receive.

 

Just choose"Tools" |  "Envelopes and Labels" | "Options"

Check the"Delivery point barcode" option, and

Word will insert the correct bar code for whatever zip

code you type in the"Delivery address" and print it on your

envelope.

 

courtesy of dummiesdaily.com; edits by Donna Southard

 

Using Word to design your own Valentine's Day

cards this year? You can jazz up your card with

free clip art from the Microsoft Design Gallery Live

 

 

Just search for"valentine" and you can download

hearts galore. Then use Word's"Insert" |  "Picture" | "From File"

command to add the clip art to your love masterpiece.

Remember that nothin'says lovin' like a heart with a big

arrow sticking through it.

 

Oh, and for those President's Day cards you send out

(What? You don't send out President's Day cards? For

shame!), just search for"president" to download some

pretty goofy-looking images of chief executives, past and

present. Slick Willie and Dubya never looked so good!

 

Note: For those of you using Word 2002 (XP), the process

of inserting clipart may entail a few extra steps as you may

have already learned.

 

If you continue to use Word's bullet symbols to create check boxes

for printed forms, it's time turn it up a notch. Word allows

you to create interactive forms that can easily be shared with

others and completed electronically.

 

To create an electronic form, first create a new, blank template

or document.

 

Note: Frequently-used forms are best saved as templates

in a network folder or in the user templates folder on your hard

drive. Single-use forms or forms that will be distributed via email

are best saved as documents.

 

Choose"View" | "Toolbars" | "Forms" from the menu bar to display

the"Forms" toolbar. Design your electronic form just as you would a

printed form; however, instead of using tabbed underlines or the like

for textual form blanks, click the"Text Form Field" button on the

"Forms"toolbar to insert a text form field. Likewise, instead of using

bullets or symbols to simulate check boxes, click the

"Check Box Form Field"button on the "Forms" toolbar.

 

You can even add a dropdown list that contains answers to multiple-

choice style questions. To do so, on the"Forms" toolbar, first click

the"Drop-Down Form Field" button, and then click the "Form Field

Options"button.  In the "Drop-Down Form Field Options" dialog box,

type one of the choices you wish to appear in the dropdown list

in the"Drop-Down Item" text box, and then click "Add". Repeat this

process for each item you'd like to add. Use the"Move" buttons to

reorganize the list order if necessary, and then click"OK" when

you've finished.

 

Once your form is completed, you must protect it so that other

users can fill it in. To protect the form, click the"Protect Form"

button on the"Forms" toolbar (you'll see the down arrow appear).

This protects your form elements so that users can add or modify the

contents of the form's form fields, but they can't modify any of the

form's other information.

 

Note: If you'd like to password-protect your form, choose"Tools" |

"Protect Document" from the menu bar, choose the "Forms" option

button in the"Protect Document" dialog box, and then provide and

confirm your password as prompted. Save the form as you would any

other template or document, and then distribute it as desired.

 

©ElementK Journals; edits by Donna Southard

 

 

 

Microsoft' Word's Bullets and Numbering feature enables you to create numbered lists and outlines by formatting lists for you automatically. You can

apply list numbering using"Format" | "Bullets and Numbering" from the

menu bar, the"Numbering" button on the "Formatting" toolbar, or the

"Tools"| "AutoCorrect" | "AutoFormat As You Type" |

"Automatic numbered lists"option.

 

Occasionally, you might want to include an unnumbered line or paragraph

between list items. For example, you might want to follow item number 2

in your list with an unnumbered paragraph offering detailed information

about that item. To do so, you'd press [Enter] to begin a new line and

then turn off Word's automatic list formatting temporarily by toggling

the Numbering button on the"Formatting" toolbar . At this point, you

can type whatever you want and Word will refrain its automatic numbering.

When you're ready to continue your list, press [Enter] to begin a new line

and then click the"Numbering" button again to resume the previous list's

numbering scheme.

 

Unfortunately, when you interrupt a numbered list with an unnumbered

paragraph, Word assumes you're beginning a new list when you turn the

"Numbering"button on again. In other words, it would apply the number

"1"(or "A, a, I, i," etc.) to the current paragraph when you toggle the

"Numbering"button. If you'd like to continue the previous list rather

than begin a new one, choose"Format" | "Bullets and Numbering" from the

menu bar. Select the"Continue Previous List" option button and then

click"OK". When you do, Word resumes the numbering sequence of the

previous list, in addition to the same numbering scheme, without

affecting your unnumbered paragraph. For example, if your previous

list contained items numbered"1, 2 and 3", the continued list would

begin with item number"4" instead of "1".

 

courtesy of dummiesdaily.com©; edits by Donna Southard

You can personalize your address labels by adding graphics or ClipArt.

Here's how:

 

 1. Create new labels ("Tools" | "Envelopes and Labels" | "Labels" tab;

      make your choice of Avery label under "Options" and click "OK").

 

 2. Enter your label text in the "Address" section.

 

 3. Click "New Document".

 

 4. The labels appear on-screen. Click where you want to insert the

      graphic (to place the cursor).

 

 5. Select "Insert" | "Picture" | "ClipArt" from the menu bar.

 

 6. In the "Insert ClipArt" dialog box, choose a category and click

      the graphic you want to insert.

 

 7. Choose "Insert clip" from the menu that appears.

 

The graphic appears where you placed the cursor (I found an

additional (fourth) line worked best for me personally on 5161 labels).

You can use copy and paste commands to copy the graphic to other

abels as well.

 

Note: You might use available artwork or you can search

the Web for free ClipArt.

 

Thanks to John M. Keefe, Jr.

 

As you may know, you can keep track of the revisions you make to

a document by turning on Word's"Highlight Changes" feature before

you begin modifying it. To do so, choose"Tools"  |  "Track Changes"  |

"Highlight Changes"from the menu bar, and then select the "Track

changes while editing"check box. As an alternative, you can click

the"Track Changes" button on the "Reviewing" toolbar, which you can

display by choosing"View"  |  "Toolbars"  |  "Reviewing"  from the menu

bar (or right-click on menu bar and choose"Reviewing").

 

Note: Yet another alternative is to simply double-click on the TRK

(Track) icon in the status bar located at the bottom of the application

window.

 

When the"Track Changes" feature is active, any changes you make

to the active document are marked in color. However, what do you

do if you forget to turn on the"Track Changes While Editing" feature,

and modifications you make to a document aren't marked? If you have

a copy of the original, unmodified document, you can use the"Compare

Documents"feature to compare the revised copy to the original.

 

To do so, open the revised document, and then choose"Tools"  |

"Track Changes"|  "Compare Documents" from the menu bar. In the

"Select File to Compare with Current Document" dialog box, locate

and open the original version of the revised document. When you do,

Word compares the original to the revised copy and marks any

discrepancies between the two in the revised copy, just as it would if

you had used the"Track Changes While Editing" feature.

 

Note: If you don't have a backup copy of the original, and you've

made changes that you haven't yet saved, you can choose "File" |

"Save As"to save a copy of the revised document under a different

name. Then compare the copy to the original using the

"Compare Documents"feature.

 

When you're working with columns or lists, do you ever find that

you need to modify text that falls within the same location on each

line? For instance, if you've created a list of agenda items, you

may wish to apply bold formatting to the first column on each

line. At first glance, this may seem like a laborious task, but

Word offers a selection feature that makes formatting columns of

characters a snap.

 

Simply press and hold the [Alt] key, then click and drag the mouse

to select the desired text. Once the text is selected, you can proceed

to execute formatting commands as you normally would.

 

Do you ever wish you could quickly create horizontal lines for your documents

in Word? Try this:

 

Activate"AutoFormat" by clicking "Format" | "AutoFormat"; designate

"AutoFormat now". Click on the"Options" button (lower right) and be sure

"Headings","Borders", and "Tables" are checked on  the"AutoFormat as you type"

tab; click"OK".  If "document type" is significant; make that change and click "OK".

Type three of any of the following characters in a row, without a space, and

press the [Enter] key:

 

-

_

=

 

To use field codes to insert barcodes, results of calculations, and

summary information, click"Insert" | Field" or, using the keyboard,

[Ctrl]+[F9].

 

Add Field Codes as You Go with AutoText

 

Word offers quick access to a collection of popular field codes

like FILENAME, which inserts a field that returns the current

document's filename. This enables you to bypass the"Field" dialog

box and add frequently used field codes on the fly. For example,

to add your document's filename, simply type"filename" (without

quotes) and then press [F3] to insert the corresponding"AutoText" entry.

 

You may extend this convenience to your frequently used

custom field codes by saving them as"AutoText" entries as well.

To do so, insert the field code in your document as you normally

would, using the"Insert" | "Field" command or the [Ctrl][F9]

keyboard shortcut. Customize the field code as necessary; when

you've finished, select the entire field and then press [Alt][F3] to

save it as a new"AutoText" entry. Name the entry when prompted

and then click"OK". The next time you want to insert the custom field

code, type its name and press [F3].

 

Note: If the"ScreenTips" display is active and Word displays one as

you're typing your"AutoText" name, simply press [Enter] to insert

the corresponding

 

courtesy of Microsoft Help©

 

To get"Help" for field codes, click in a field code and press [F1].

 

Fields are used as placeholders for data that might change in a

document and for creating form letters and labels in mail-merge

documents. Some of the most common fields are the [PAGE] field,

which is inserted when you add page numbers, and the [DATE] field,

which is inserted when you click"Insert" | "Date and Time".

 

Fields are inserted automatically when you create an index or

Table of Contents by using"Insert" | "Index and Tables".

You can also use fields to automatically insert document

information (such as the author or file name), to perform

calculations, to create links and references to other documents or

items, and to perform other special tasks.

 

Field codes appear between curly brackets, or braces ( { } ).

To display the results of field codes--such as the results of

calculations--hide the field codes: click"Tools" | "Options",

click the"View" tab, and then clear the "Field codes" check box. Fields

are somewhat like formulas in Microsoft Excel-the field code is

like the formula, and the field result is like the value that the

formula produces.

 

You cannot insert field braces by typing characters on the keyboard.

Fields are inserted when you use particular commands, such as

"Insert"| "Date and Time", or when you press [CTRL+F9] and

type the appropriate information between the field braces.

 

 

Thanks to Andrea Fleishman for the following tip.

 

There are several methods you can use to interrupt Word's automatic

list numbering. Here's another you may find easier:

 

Use Word's automatic numbering throughout your list, even with

paragraphs that you will not want numbered in the finished document.

After you've completed your list, select a paragraph whose numbering

you want to remove, and then click the"Numbering" list button in the

Standard toolbar. When you do, Word removes the number applied

to the selected paragraph and renumbers any numbered paragraphs

that follow it accordingly. Continue this process for each paragraph

for which you'd like to remove the numbering.

 

We've explained that you can determine the dimension of

table cells by pressing [Alt] as you drag a table's row or column

border. The dimensions will show up in the horizontal ruler at the

top of your window.

 

Another great technique for PC users is that you can

determine table cell dimensions also by pressing the left and right

mouse buttons simultaneously as you drag a table's row or column

border. When you do, Word, again, reveals the cell dimensions in the

horizontal ruler.

 

Question: I want to create some documents for our 4-H exhibitors and

auction buyers. The numbers would start at 100 and would go

sequentially to 650 or 700. They need to be large numbers, maybe

filling half an 8.5 x 11 piece of paper, with a one-inch margin.

It there an easy way to create such a print job with our existing software?

 

Answer: Yes there is a simple way to create your auction/buyer or

exhibitor numbers--any large type--in Microsoft Word and Excel

 

OpensExcel and type 100 (or first number) in the first cell, 101 in the

second. Select them both and drag the selection

down as far as needed (in other words, use the autofill

feature of Excel to do the work). That creates a list of

numbers andyou don't have to type them in.

 

Or, you may type"100" (or first number) in cell A1, select column "A"

by clicking on the column letter"A" at the top.  Then select "Edit" | "Fill" |

"Series"and set the ending number ("Stop value"). The

default"step" is "1"; if you're skipping numbers, you can reset

"Step value"also.

 

(You probably want to create a template of this file so when

you open Word, go to "File" on the menu bar and click on

"New . . ."(rather than just creating a new blank document).

Click on the"General" tab; highlight "Blank Document",

and in the lower right corner of the screen, click

"Create New Template". Click"OK". You've created a template

for future use.)

 

In the blank template/screen, which appears in Word, enter

You may have done your formatting in Excel or waited and do it in

Word. Either way, highlight the Excel entries and copy. Or you

can open a Word document and choose"Edit" | "Paste

Special"; select"Unformatted Text".  (Alternatively, you can

save the Excel spreadsheet as text and then open the text file in

Word.)

 

To format in Word, highlight your numbers .Go to"Format" on the menu bar

and click on "Font . . ." You may choose your font, font style, and

size in the dialog window that appears. (Century Schoolbook, Bold,

size 250 in portrait (8.5 x 11) orientation is 4.5 x 5.5"in size). You

may type the font/type size into the"Font Size" box; simply highlight

the number and type. Click"OK" when you've made your choices.

 

Note: If you prefer one number/item per page, you may want to

increase the size and use landscape orientation. Landscape (vs. portrait)

orientation is available via"File" on the menu bar and click on

"Page Setup","Paper Size", "Orientation", and choose "Landscape";

click"OK".

 

You may experiment with the size, font, and style. Once

it's appropriately sized, press"Enter" after the number/item

and proceed with the other numbers.

 

Note: When you save this file as a template, ("File"| "Save As")

the [Templates] folder on the [C] drive will be the default. If you

will be using this annually, this is where you may want to keep it

(with the other templates). You may change the drive and

folder to your choice. Note the file extension is .dot (a template).

The file will not appear unless this extension or"All Files" is

designated in"Save as type:".

 

 

Do you envy your correspondents who have the tasteful signature

attachments on their email messages? Or, do you have a simple

file to which you want to add information or line drawings to help

market a local project or service? Following are steps (courtesy

of Dee Flynn) for creating or changing your signature file:

 

Open"Notepad".

("Start"| "Programs" | "Accessories" | "Notepad")

and create a new document containing what you want in your

signature file. (Be sure to press"Enter" at the end of each line.)

 

Once you have entered the text for your signature file go to

"File"| "Save As".

 

You may have numerous numerical reports using Excel spreadsheets.

Unfortunately, numbers don't always speak for themselves. You can

help Excel spreadsheets make more sense by accompanying them

with a written explanation in the form of a Word document. However,

this solution leaves you with two separate files: a Word document

that contains the theory and summary of the spreadsheet values

and an Excel spreadsheet that contains the calculations and values

themselves.

 

A simpler alternative is to incorporate the key numerical figures--the

bottom line, so to speak--from the Excel spreadsheet in your Word

document. You can configure pasted Excel data to update automatically

in your Word document using Word's"Paste Link" feature.

 

Copy the data from the Excel spreadsheet that you want in your

Word document. Switch to Word and place the insertion point where

you'd like the linked object to appear. Choose"Edit" | "Paste Special"

from the menu bar and select the"Paste link" option. Select

"Microsoft Excel Worksheet Object"from the "As" list box then

click"OK". The data you selected appears in the Word document.

 

This data updates automatically whenever you have both files open

and you modify the Excel source file. To manually update the link,

choose"Edit" | "Links" and click the "Update Links" button;

then click"Close".

 

To change the wrapping style around the linked data, right-click

on it and select"Format Object" from the shortcut menu

(by right-clicking). In the"Format Object" dialog box, click on the

"Layout"tab. Select a wrapping style from the "Wrapping Style"

area and click"OK". Then drag the object to its final location.

 

 

To use a bookmark in Word to mark your place, click

“Insert” | “Bookmark”; then type a name for the bookmark.

 

Go to a specific bookmark

    1. Click on “Insert” | “Bookmark”.

    2. At “Sort by”, choose the way you want to display the

bookmark names.

    3. If you want to display hidden bookmarks, such as

cross-references, select the “Hidden bookmarks” checkbox.

    4. Under “Bookmark name”, click the bookmark you want

to go to.

    5. Click “Go To”.

 

Note: You can also go to bookmarks by using “Edit” | “Go

To” or the “Select Browse Object” feature on the vertical scroll bar.

 

         1. Click the item you want.

         2. To go to the next or previous item of the same type,

click “Next” or “Previous”, also on the vertical scroll bar.

 

Delete a bookmark

     1. Click “Insert” | “Bookmark”.

     2. Click the name of the bookmark you want to delete, and

then click “Delete”.

 

Note:  To delete both the bookmark and the bookmarked item,

select the item, and then press “Delete”.

For graphics that are a series of objects (most of MSWord clipart or

graphics from the web are this way), you may edit using the

following steps:

 

Save your document before you begin.

 

Click the"View" | "Print Layout" mode.

Add the Drawing, Standard, and Picture toolbars if they are not among

your normal toolbars ("View"| "Toolbars" or right-click on menu bar).

 

Insert the picture into your document.

Right-click inside the picture; choose"Edit Picture".

       The "Edit Picture" window and floating "Edit Picture" toolbar

will open; you will see anchor marks on the picture.

Click on the"Select Objects" arrow on the "Draw" menu bar.

Draw a box around the picture.

       This will display the handlebars (these objects are compiled to

create the picture).

Click on the"Draw" pop-up menu on the "Draw" menu bar.

Select the"Group" menu option.

      The picture becomes one selected object. (You will first have to

group the objects to make them one object; then you can free-rotate

them as a whole.)

 

You can now click on the"Free Rotate" icon on the "Draw" menu bar.

      The handlebars become green circles and you can now rotate

       the picture as one group.

You can also click on the"Draw" pop-up menu and select

"Rotate or Flip"to see and use other options.

 

To close the picture, click on the"Close Picture" option on the

"Edit Picture"toolbar, or select the "File", "Close & Return to

Document"menu options.

 

 

To insert the current date in a Word doc, press  Alt + Shift + D

at the spot where you want to insert the date.

 

To save boilerplate text (standardized part of a document), select

the text, click"Insert" | "AutoText"; choose "New" and then type

a name for the text (Salutation, Closing, etc.).

 

 

To add a "gutter" to the inside margin of a page, click "File" |

"Page Setup"; click the"Margins" tab and enter the width in

"Gutter:".

 

You may use the keyboard as well as the Formatting Toolbar

to center, left-align, or right-align a paragraph:

 

Center=CTRL + E

Right-align=CTRL + R

Left-align=CTRL + L

 

Are you searching for efficiency while typing in Microsoft Word?

This keyboard shortcut may facilitate your work.

 

Instead of pressing [Enter] to insert a blank line of space between

your paragraphs, press [Ctrl]0 (using the zero key at the top of the

keyboard, not the one on the numeric keypad), before you type the

first paragraph. This changes the current paragraph's formatting to

include 12 points of blank space at the beginning of the paragraph.

When you press [Enter] to begin a new paragraph, Word carries

this formatting over to the new paragraph as well so that 12 points of

space appears between the original paragraph and the new one.

 

To turn off this formatting, place the insertion point in the paragraph

you want to change, then press [Ctrl]0 again. This technique can be

used to

 

Question: In MSWord's "Print Preview", how do I make minor

changes to a document?

 

Answer: In"Print Preview", display the page you want to edit.

Click on the text in the area you want to edit. Word zooms in on

the spot. Click the"Magnifier"  lens icon . When the pointer changes

from a magnifying glass to an I-beam, make your changes to the

document.

 

To return to the original magnification, click"Magnifier" again;

Click on the document.

 

To exit"Print Preview" and return to the previous view of the

document, click"Close".

 

Note: Excel's"Print Preview" works in a similar manner but does not

allow editing in that setting; it does not use icons but substitutes words.

 

 

Do you frequently copy, cut, and paste items into your Word

documents? If so, you may find that using Word's shortcut

keys is an easier method than using its Cut, Copy, and Paste

buttons (located on the Standard toolbar). Word's default shortcut

key for the Paste command is [Ctrl] V. However, if you're a shortcut

key fanatic, you can further streamline the pasting process by

configuring Word to use the [Insert] key to paste objects.

 

To do so, select"Tools" | "Options" from the menu bar and then

click on the"Edit" tab. Select the "Use the INS key for paste"

checkbox (under"Editing options") and then click "OK".

 

The next time you want to paste an item from the Clipboard into

your Word document, simply press [Insert] on your keypad.

 

Note: Keep in mind that this feature pastes only the item most

recently added to the Clipboard, even when using Word 2000's

Clipboard toolbar.

 

When you want to apply the style of one paragraph to another, but

you haven't defined the paragraph's formatting as a"Style", try this

method:

 

Replace the paragraph mark of one paragraph with a copy of the

paragraph mark of the other. (To display paragraph marks, if they aren't

displayed already, click the Show/Hide button on the Standard toolbar.)

 

Select the paragraph mark following the paragraph formatted as your

preference. Then press [Ctrl]C to copy it to the Clipboard.

Next, select the paragraph mark following the paragraph you'd like to

modify. Press [Ctrl]V to paste the paragraph mark you copied. When

you do, the paragraph formatting of the first paragraph automatically

replaces the formatting of the second one. (Please note that this

technique copies only paragraph formatting, and not character formatting.)

 

 

You can also quickly format entire paragraphs by assigning a paragraph

style. Word's"Normal" template contains a collection of predefined

paragraph styles, as well as character styles, that you can

create, modify, and apply using the Style dropdown list on the

"Formatting"toolbar (to see this, make your Word window full screen

and be sure the"Formatting" toolbar is checked). You can also create,

modify, and apply styles using the"Style" dialog box

(Format | Style from the menu bar).

 

 

 

By default, Word displays the menu bar, the Standard and Formatting

toolbars, and the Ruler at the top of the application window. These

toolbars occupy a substantial amount of space in Word's application

window, limiting the space that's left to display the document

workspace.

 

As you display additional built-in or custom toolbars in

Word's application window, Word decreases the size of the document

workspace in order to accommodate them. If you find that the document

workspace is smaller than you'd like it to be, try switching to"Full

Screen"view;  select "View" | "Full Screen" from the menu bar. This

increases the size of the document workspace to full-screen size.

A"Full Screen" floating toolbar will appear. All other toolbars are

hidden in"Full Screen" view; however, if you move the pointer to

the top of the screen, the menu bar will appear for easy access.

 

If you prefer to work in"Full Screen" view but you find that

there's a toolbar you simply can't live without, you can display it by

choosing"View" | "Toolbars" from the menu bar, then select the desired

toolbar from the resulting drop-down menu.

 

To exit"Full Screen" view and return to the Word application window,

click the"Close Full Screen" button on the "Full Screen" floating toolbar.

Are there frequent occasions when you need to track the author, subject

matter, or other vital information about a particular document(s)? Did

you know you can configure Word so it prompts the document creator for these properties automatically?

 

To do so, from the menu bar, select"Tools": | "Options"; click on the

"Save"tab and select the "Prompt for document properties" check box.

Click"OK". Due to this setting, Word will now display the active

document's"Properties" dialog box the first time the creator attempts

to save it. Once you've entered the relevant properties, click"OK".

 

If this information is consistently entered, a user may view and modify

a document's properties by selecting"File" | "Properties" from the menu bar.

 

 

How do I insert the path and filename (to my file source) in a Word document?

 

Place the cursor in the document at the position you want the information to be inserted.

Click the left mouse button.

Go to"Insert" | "Autotext" | "Header/Footer"

Select"Filename" or "Filename and path"

Word will insert your selection where you placed the cursor in the document.

 

You can also have it auto insert"last saved by", "last printed" and some other neat stuff.

Likewise, you may use this same process,"Insert" | "Autotext" to insert attention, reference, and subject lines; closings; mailing instructions, and the like.

 

If you've saved email messages and/or text files and then opened

them in Microsoft Word, you've found they open in the

"Courier New"font.

 

This may not be your favorite typeface for readability or usability.

The good news is, you can change the default font assigned to the

Plain Text style so that TXT documents you open in the future are

displayed in the font of your choice.

 

To do so, select"Format" | "Style" from the menu bar to open

the"Style" dialog box.

Choose"All Styles" from the "List" drop-down menu (if

it isn't already the active option).

In the"Styles" list box, locate and highlight the "Plain Text" style.

To change this style's default font, click"Modify".

In the"Modify Style" dialog box, click "Format" and select "Font" from

the resulting shortcut menu.

In the"Font" dialog box, choose the font you want to use in place of

the"Courier New" default setting. (You may also change type size,

color, effects, etc. here.)

Then click"OK".

Select the"Add To Template" check box (lower left corner) in the

"Modify Style"dialog box; then click "OK".

Finally, click"Close" to commit the changes.

 

The next time you open a TXT file, it will be displayed in the new font

you assigned to the Plain Text style.

 

 

If you've turned off Word's ruler, you can redisplay it temporarily

by hovering the pointer over its usual location. Word displays page

rulers at the top of the document workspace in Web Layout view

(in Word 2000) and at the top and left side of the document

workspace in Print Layout (in Word 2000) view.

 

You can hide or display the ruler by selecting View | Ruler from

Word's menu bar. Hiding the ruler causes it to work like the

Auto Hide feature that's built into the Windows taskbar and the

Microsoft Office toolbar. Although it's hidden from view, you can

easily access it by holding the pointer over the ruler's usual location.

When you do, the ruler pops up into view. You can then use it to

make margin and tab adjustments as you normally would. When

you move the pointer away from the ruler area, it retreats to its

hidden location until you call for it again.

 

By default, when you open an existing Word document, Word places

the insertion point at the beginning of the document. If you have a

lengthy document and you'd like to move the insertion point to the location

it was in previously, (when you were last working on the same document),

simply press [Ctrl] [Alt] Z when you next open the document. Word performs

the"Go Back" command, which moves the insertion point from its current

location to the last location at which a change (such as typing, deleting or

formatting text) was made.

 

You may also execute this command by pressing [Shift] [F5]; if using this

command, the cursor will become a percent (%) sign.

 

 

You can find the Agenda Wizard by pressing

"New…"under "File" on the menu bar or using the "New…" icon if

you have it on your toolbar (if not, check the tip on"Customizing Your

Toolbar"). You will find the Agenda Wizard under the"Office '97

templates"tab (Agenda Wizard.Wiz). Highlight the icon and click "OK"

or double-click on it.

 

The Wizard allows you to organize your meeting(s) by offering a choice

of styles (boxes, modern, or standard). You may add the date, time, title,

and location of the meeting and offer some tips as to what items

should be referred to prior to attendance, what to bring along, etc.

Invited attendees may be listed as are topics to be discussed and who

will lead the discussion. You may also want to include the date of the

next meeting of the group and space to take notes for minutes.

 

Go to "File" | "Page Setup"

Press the Layout tab and you may choose"Different first page" or

"Different odd and even"from the "Headers and Footers" section

(mid-dialog box).

 

If you have other needs for information in"Headers and Footers", go to

"Help"and ask your Office Assistant about dividing the document into

sections which breaks the connection between the header or footer

in one section and the previous one.

 

The text or graphics you enter in a header or footer is automatically left-aligned. You may want to center the item instead or include multiple items (for example, a left-aligned date and a right-aligned page number). To center an item, press TAB; to right align an item, press TAB twice or you may use your formatting toolbar.

 

Word automatically makes the same changes to the headers and/or footers for all the following sections of a document.

 

In Word's "Print Layout" View ("View" | "Print Layout"), you can quickly switch between the header or footer and the document text. Just double-click the dimmed header or footer or the dimmed document text.

  Choose View (from menu bar) and click on

 Header and Footer (which makes both visible).

 Then place the cursor in the Footer and click

 Insert (from menu bar); choose Autotext, then Header/Footer.

 Click on Filename (or Filename and path) and it will automatically

 insert same in the footer.

 

Users (support staff) can turn off the Header and Footer

 (under View on menu bar) and it will be "grayed out", but

 visible. It could be removed upon completion.

 

Or, if you want the path, filename, revision date on just one page,

use a text box at the bottom of that page and put the text in a reduced font.

 

 

Press [Ctrl] [Shift] [Spacebar] at the same time to enter a non-breaking

space in a Word document.

 

(You may check your formatting in Show mode

(the Show/Hide icon on the Standard toolbar). The non-breaking space

will show as a degree symbol; normal spaces show up as dots.)

 

Question: I need to change the case of data imported from Filemaker Pro to Word from all UPPER case to Title Case.

 

Answer: It is possible in Microsoft Word to change text which was entered in all UPPER CASE or all lower case to Title Case.  To do this follow these steps:

 

Select the text you want to change the case of.

 

Go to Format ->Change Case

 

Select Title Case from the list of choices

 

Click OK

Question: My deleted Word (and other applications) files are not going to the recycle bin. It just asks if I want to delete them, not do I want to send to the Recycle Bin. Is there a preference change on

my computer so these files will go to the Recycle Bin?

 

Answer: You must remember that the P drive is a"Network" drive and Windows does not support the Recycle Bin on Network drives

(it only works on the computer's local hard drives). Files deleted from the drives on the server (P/user or, if applicable, S) do not

go to the recycle bin. They are deleted immediately. The only files which go to the recycle bin are files deleted from the PC itself (C and/or F). You may want to create an archive folder on your P/user where you move application files you want to save; just remember to clear that folder regularly.

 

Yes, you may change the Recycle Bin Properties if you wish; remember, this will not affect files deleted from P or S! Right-click over the Recycle Bin icon and click on Properties. As a default, Do not move files to the Recycle Bin. Remove files immediately on delete is not checked. Display delete confirmation dialog box is checked. Thus, you will get a confirmation when you

delete a file and the file will be automatically deleted. The file will not go into the Recycle Bin.

 

If both are unchecked, you will not get a confirmation, but files on C and/or F will go to the Recyle Bin.

 

If Display delete . . . is checked and Do not move files . . . is unchecked, the C and/or F files will go to the Recycle Bin and you will not get a confirmation of that move.

 

The Display delete confirmation dialog setting is active when deleting files to the Recycle Bin, not from it. This option is unavailable if the Do not move files . . . is selected.

Another common problem being encountered among users is the use of spaces in folder and filenames. If you feel more comfortable using descriptive words/phrases as folder or filenames, fine. But please use underscores (_) or dots (.) instead of spaces in those names. When we're asked to help you find missing folders or files, the job will be much easier for all concerned.

 

Another way to Find missing items on the pc is:

 

Start ->Find -> Files or Folders On the Name& Location tab, you may designate the drive (and, by using the Browse button,) where you want the search to start for the folder/file. If you remember the date or near range of dates when you created/modified the file, you may click on the Date Modified tab and search there for missing  folders/files. The Advanced tab allows you to search for specific text you may remember including; you may also specify the type of file you believe you are searching for.

 

You may close the Find dialog box by clicking on the X in the upper right corner or File ->Close.

Question: I was used to Reveal Codes in Word Perfect and am

disappointed that Microsft Word does not similarly reveal hidden

formatting or font code. Is there a substitute?

 

Answer: Highlight the offending copy and press Shift key and F1

(simultaneously). The cursor will turn to the question mark (?)

and you can right-click on the copy and see the paragraph and font

formatting within the highlighted copy. You may then exit the

cursor mode by pressing Shift F1 simultaneously again; you can

then make appropriate editing changes to your document.

 

Another way to use the question mark (?) cursor mode is by highlighting

the copy, going to the Help menu, and left-clicking on What's This?.

The effect is the same as using the Shift F1.

Did you know you can choose among several synonyms for a word by

right-clicking on the word and choosing Synonyms from the

list? Thesaurus is also a choice.

Left-click on the graphic to select it (you will see the border

change); click on the Text Wrapping icon on the Picture toolbar.

(If your Picture toolbar is not active, you may add it by

right-clicking on the menu bar and clicking on Picture;

or you can go to View | Toolbars and choose Picture.)

On the Text Wrapping icon, select Edit Wrap Points.

Move the pointer (now a cross arrow) over the graphic

and move or re-size as needed.

 

The choice of View--Normal, Web-, or Print Layout--may make

a difference (Print Layout is recommended here).

 

You may also right-click on the graphic and choose

Format Picture; click the Layout tab and note the availability

of other icons (also available via Text Wrapping on the Picture

toolbar). If you're unsure of what each does, use the

Help | What's This? icon to get a definition of use.

Click OK when you've made your choices.

Question: I want to sort cells in only one column of a table

in Word, not the entire table; can I do that?

 

Answer: Click and highlight the column you want

to sort. On the menu bar, click on Table | Sort.

In the dialog box that appears, click Options.

(lower right corner)

Under Sort options, click in front of Sort column only.

Click OK.

 

You're now back in the Sort dialog box where you may

choose the sort criteria you want to use (text, number date).

Click OK and the sort happens according to what you

specified. The rest of the table remains as it was.

 

Note: Remember that the Sort column only option is

activated unless you make the change; it will default

when you close Word.

To create tab leaders (consists of characters, periods/dots or

underscores that fill the space used by a tab character.), single-click

your cursor in your document where you'd like to begin.

Choose Format ->Tabs from the menu bar; the Tabs dialog box will open.

In the Tab stop position text box, type the location (in inches from the

left margin) where you'd like to position the tab stop, i.e. if your first

stop is 2 inches from the left margin, type 2.

 

Select the leader option in the Leader area (under Alignment on the right)

and click Set. Set additional tab stops if you need them.

Click OK.

 

Now when you type the first part of your line (i.e., City, State) and press the

Tab key, Word will insert a line (or whatever leader option you chose)

to fill the space from where your initial word(s) ended to the next

tab stop you created. This action will continue on each new line you

create until you either change or clear those tab stops.

 

Note: Add a single space before the tab character. Thus, the tab leaders

aren't"locked" to the last word and will line up on the right more consistently.

(Our thanks to Eric Fletcher of AT&T Canada for this hint.)

Question: I want to create some documents for our 4-H auction, our

buyers numbers. The numbers would start at 100 and would go

sequentially to 650 or 700. They need to be large numbers, maybe

filling half an 8.5 x 11 piece of paper, with a one-inch margin. It there

an easy way to create such a print job with our existing software?

 

Answer: Yes there is a simple way to create your auction/buyers or

any large type in Microsoft Word:

 

You probably want to create a template of this file so when

you open Word, go to File on the menu bar and click on

New . . . (rather than just creating a new blank document).

Click on the General tab, highlight Blank Document,

and in the lower right corner of the screen, click

Create New Template. Click OK. You've created a

template for future use.

 

In the blank template/screen which appears in Word, enter

your first number and highlight it. Go to Format on the menu bar and

click on Font . . . You may choose your font, font style, and size in

the dialog window that appears. (Century Schoolbook, Bold, size 250

in portrait (8.5 x 11) orientation is 4.5 x 5.5"in size). Click OK when

you've made your choices. If you prefer one number/item per page,

you may want to increase the size and use landscape orientation.

Landscape (vs portrait) orientation is available via File on the menu

bar and click on Page Setup, Paper Size, Orientation, and choose

Landscape; click OK.

 

You may experiment with the size, font, and style and once

it's appropriately sized, press Enter after the number/item

and proceed with the other numbers.

 

When you save this file, (File,Save As) the Templates

folder on the C drive will be the default. If you will be

using this annually, this is where you may want to keep it

(with the other templates). You may change the drive and

folder to your choice. Note the file extension is .dot (a template).

The file will not appear unless this extension or All Files is

designated in Files of Type.

Question: I'd like to create a postcard (or name badge, label, etc.).

What is the process in Microsoft Word?

 

There are two different answers following; both work.

Try them both and choose which works best for you.

 

Answer: Open a blank document in Microsoft Word.

Choose Tools from the menu bar; click on Envelopes and Labels.

Click the Laser and ink jet radio button under Printer information.

Choose the Labels tab ->Options . . . -> New Label . . .

 

A dialog box , New Custom Laser, opens; complete the following

information:

 

Label name: (Type the name as you want to appear in the future; the

Word application will add –custom after this title indicating this is a

label the user created)

Top margin    0.17"

Side margin    0.17"

Vertical pitch 4.08"

Horizontal pitch         5.33"

Number across           2

Number down 2

Page size        Select Letter Landscape (11 x 8 1/2)

 

Click OK

A dialog box, Label Options, will appear; make the following

selections:

Tray: Default tray

Label products: Avery standard

Click OK

 

You may then type the information you want to appear into the

Address: box.

 

This will create one page of 4 postcards per page. A second page

may be added by bringing up the label Word document, Edit ->Select

All ->Copy

 

 

Question: I'd like to create a postcard. What is the process in

Microsoft Word?

 

Answer:

 

Start with a new, blank Word document.

Go to File ->Page Setup

Click on the Margins (Top, Bottom, Left, Right) tab, and set all four margins to .2"

Set Gutter, Header, and Footer to 0".

Click on the Paper Size tab and select Orientation ->Landscape.

Click OK.

 

Go to Table ->InsertàTable and insert a 2-column, 2-row table.

Click OK.

 

Go to Table ->Table Properties

Click on the Table tab

Click on Size: Preferred width and choose Percent beside the Measure in option

Change Preferred width to 100%

Under Alignment, choose Center

Under Text Wrapping, choose Around

Click OK.

 

Go to Table ->Table Properties

Click on the Borders& Shading button

Under Settings select None.

Click OK.

 

Still within the Table Properties dialog window, click the Options button (this

opens the Table Options Window)

Set the Default Cell Margins to .15"(all 4 margins—Top, Bottom, Left, Right)

Under Default cell spacing, check Allow Spacing between cells and set the spacing to 05"

Uncheck Automatically resize to fit contents

Click OK.

 

Again, within the Table Properties dialog window,

Click the Row Tab

Set the Row 1 height (Specify height) to 3.5"

Click on the Next Row button

Set the Row 2 height (Specify height) to 3.25"(insert ".5" after 3.2)

Click OK.

 

Now go to File ->Save As and in the Save as type box, select Document Template.

Name the file and click Save.

 

To use this template, you may move horizontally with the Tab key

and vertically with Enter or your scroll bar.